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Payroll & payslips
Understand LogAI payroll: attendance-based salary calculation, per-employee salary structures in INR, monthly payroll runs, and downloadable PDF payslips for every employee.
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LogAI payroll is attendance-based: what each person is paid depends on their attendance and approved leave for the month, applied to their salary structure. Employees see their side under HR → Payroll; admins run it from HR → Configurations → Payroll.
For employees: payslips and salary
- My Payslips — every completed payroll period; select one and
Download Payslipfor an A4 PDF showing working days, presence, leave, earnings, deductions, and net take-home. - Salary Structure — your current component-level pay: earnings and deductions in INR, with effective dates.
- Payslips appear only after HR processes that month's payroll run.
The formula: net = (gross ÷ calendar days in the month) × effective present days — where a half day counts 0.5 and approved leave counts as present. Deductions = gross − net.
For admins: run payroll
- Set up salary structures. In HR → Configurations → Salary Structures, assign each employee a structure: effective dates, base currency (INR), and earning/deduction components (defaults: Basic 50,000 / HRA 20,000 / Transport Allowance 5,000 — fully editable).
- Create the run. In the Payroll tab, click
New run: pick the month and year — one run per period — andCreate payroll run. - Process it. Select the draft run and click
Process. Every Active employee gets a line item — working days, present, leave, gross, deductions, net — and the run flips to completed. Those line items become the employees' payslips.
One shot per month: A period can be processed once — “Payroll run already exists for this period” — and completed runs can't be reprocessed. Verify attendance corrections and structures before clicking Process. Employees without an active salary structure get gross 0.
Frequently asked questions
How is my salary calculated?
net = (gross ÷ calendar days in the month) × effective present days, where half days count 0.5 and approved leave counts as present. Component detail is under Payroll → Salary Structure.
Where do I download my payslip?
HR → Payroll → My Payslips: pick a period and click Download Payslip for a PDF. Payslips exist once HR has processed that month's run.
Why is my payslip missing?
Either the month's payroll run hasn't been processed yet, or you weren't an Active employee with a salary structure during that period.
Can payroll run twice for one month?
No — one run per month/year, and completed runs can't be reprocessed. Get attendance and structures right first.
Does unapproved absence reduce pay?
Yes — pay is proportional to effective present days. Absences reduce it; approved leave and half-days (at 0.5) count toward presence.
What do employees without a salary structure get?
A line item with gross 0 — assign a structure under Configurations → Salary Structures before processing.
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